Project Management Skills For Admin Professional
Administrative professionals are often asked to take on a project from beginning to end. These projects can range from conferences and physical relocations to major events and change management. To be successful in these assignments, apply the skills of project management. They are designed to give you the rigour and discipline required to deliver your project on time, on budget and meet expectations.
Duration: 2 Days
Objectives
At the end of this workshop, participants will be able to:
- Take on increasingly complex projects with confidence
- Bring your projects in on time, on budget, meeting expectations
- Plan for the unexpected, manage risks and find opportunities for added value
- Harness the energy of teams to build better projects
- Track your projects to identify variances and adjust appropriately
- Use the language of project management and demonstrate your new capacity
This workshop will be an opportunity to work on participants’ own projects during the session. They’ll be able to return to the workplace with projects ready for implementation.
Outline
- Part I: What is project management?
- What is project management and why is it so common in the workplace?
- Who are the players?
- What is the role of the project manager?
- Being the admin member of the project team
- Part II: How do I get started
- Getting a full understanding of the project
- Building a project definition
- Sorting out everyone’s roles
- Setting up expectations early
- Getting support and commitment
- The five stages of project management
- Part III: Developing our plan
- Using work breakdown structures
- Getting into detail
- Managing risk
- Setting up a realistic budget
- Getting approvals
- The Project Charter
- Part IV: Implementing our plan
- Applying our plan
- Forecasting and resolving problems
- Monitoring for variances
- Part V: Evaluating reality against plans
- Tracking techniques: Logic Frameworks, Gantt Charts, PERT charts, Critical Path
- Providing feedback to our clients and team members (status reports)
- Using “Lessons Learned” for continual improvement and future reference
- Part VI: Closing our project
- Recording and documenting the project
- Ensuring sign-off from team members and clients
- Filing our project
- Closing down the project team
- Course Evaluation and Closure